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Management monthly reviews the PeopleSoft transaction details report
for the vendors paid and reasonableness of amounts. Actual
PeopleSoft reports, rather than spreadsheets should be reviewed
since someone could purposefully omit data from a spreadsheet.
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PeopleSoft passwords are not shared.
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Duties are separated so that at least two persons are involved
in any purchase.
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Purchase contracts are approved by General Counsel. The unit
monitors contract performance to make sure agreed-upon goods and
services are received.
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Persons signing invoices have personally verified that the items
or services were received.
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PCards are secured and not shared.
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PCard purchase receipts are signed by both the cardholder and an
approver.
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Employees do not purchase from their own or family member's business.
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Background checks are performed by Human Resources.
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The unit timely submits Personnel Action Forms when employees leave.
